Privacy Policy

Privacy Policy for Underwriters Technologies LLC

Effective Date: June 12, 2025

Underwriters Technologies LLC ("we," "our," or "us"), a Texas limited liability company with its principal place of business in Travis County, Texas, operates the Surplus Lines Insurance Reference website and related services (collectively, the "Services"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Services. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Services.

⚠️ MANDATORY ACCEPTANCE REQUIRED

By using our Services, you consent to this Privacy Policy. If you do not agree to this Privacy Policy, you must not access or use our Services.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. You are encouraged to periodically review this Privacy Policy to stay informed of updates.

1. Our Fundamental Privacy Commitment

We are committed to protecting your privacy and maintaining the security of any personal information we collect. We collect only the minimum information necessary to provide our Services and never sell your personal data to third parties.

Our surplus lines insurance reference service is designed to provide tax rate and regulatory information without requiring extensive personal data collection.

2. Jurisdiction and Applicable Law

This Privacy Policy is governed by the laws of the State of Texas without regard to its conflict of law provisions. Our Services are intended for use within the United States. If you access our Services from outside the United States, you do so at your own risk and are responsible for compliance with the laws of your jurisdiction.

3. Information We Collect

3.1 Information You Provide to Us

  • Contact Information: When you use our contact form, we collect your name, email address, company name (optional), and message content
  • Calculator Usage: Premium amounts and state selections used in our tax calculator (not linked to personal information)
  • API Registration: For API access requests, we collect business information and contact details

3.2 Information Collected Automatically

  • Log Data: IP address, browser type, operating system, referring URLs, and pages viewed
  • Usage Data: Information about how you interact with our Services, including calculator usage patterns
  • Cookies: We use essential cookies for site functionality and optional analytics cookies (with consent)

4. How We Use Information

We use the information we collect to:

  • Provide and maintain our Services
  • Respond to inquiries and support requests
  • Process API access requests
  • Improve our Services and develop new features
  • Send administrative communications
  • Comply with legal obligations
  • Protect against fraudulent or illegal activity

5. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties.

We may share information only in the following circumstances:

  • Service Providers: With trusted third parties who assist us in operating our Services (under confidentiality agreements)
  • Legal Requirements: If required by law or in response to valid legal process
  • Protection of Rights: To protect our rights, privacy, safety, or property
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • SSL/TLS encryption for data in transit
  • Regular security assessments and updates
  • Access controls and authentication measures
  • Secure data storage practices

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law:

Data Type Retention Period
Contact Form Submissions 2 years from submission date
API Registration Data Duration of service agreement plus 1 year
Usage Analytics 1 year from collection date
Legal Records As required by applicable law

8. Your Rights and Choices

You have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request correction of inaccurate or incomplete information
  • Deletion: Request deletion of your personal information (subject to legal requirements)
  • Opt-Out: Opt out of marketing communications at any time
  • Cookie Preferences: Manage cookie settings through your browser

To exercise these rights, please use our Contact form.

9. Children's Privacy

Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information.

10. Third-Party Links

Our Services may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Effective Date" and the updated version will be effective as soon as it is accessible. We encourage you to review this Privacy Policy periodically to stay informed about our information practices.

12. Contact Information

If you have questions or concerns about this Privacy Policy or our privacy practices, please use our Contact form available on the main page.

Underwriters Technologies LLC
Privacy Officer
Please use the Contact form on our website for all privacy-related inquiries